Implementation phase
Model of the Subsidy Contract
The model to be used as a Subsidy Contract for small and regular projects once the project has been approved for funding. The Subsidy Contract defines the rights and obligations of the project and will be signed between the Lead Partner and the Managing Authority. The final and actual Subsidy Contract will be generated from the eMonitoring System.
Download: 
Subsidy Contract model.pdf (pdf, 192.56 KB)
Date added: Wednesday, 17 December, 2014
Date modified: Tuesday, 19 February, 2019
Subsidy Contract model.pdf (pdf, 192.56 KB) Date added: Wednesday, 17 December, 2014
Date modified: Tuesday, 19 February, 2019
Partnership Agreement Model
The Lead Partner is required to enter an agreement with all Project Partners. The MA has provided a model for the projects to use, if they wish. The model covers the basic requirements and references to programme rules (Subsidy Contract, manual, approved application form etc). The partnership can adjust the model or add to it based on individual needs. The agreement is signed between the partners only and the MA/JS is not party to it (updated 12.2016).
Download: 
CB Partnership Agreement Model 12 2016.docx (docx, 123.46 KB)
Date added: Wednesday, 22 April, 2015
Date modified: Thursday, 15 December, 2016
CB Partnership Agreement Model 12 2016.docx (docx, 123.46 KB) Date added: Wednesday, 22 April, 2015
Date modified: Thursday, 15 December, 2016
Template for a Project Communication plan
The template can be used by projects for developing a communication plan for the project. The template is a model that the project can freely adjust to its own needs.
The projects are not required to submit a communication plan to the Joint Secretariat but can ask for support for developing and implementing the plan.
The projects are not required to submit a communication plan to the Joint Secretariat but can ask for support for developing and implementing the plan.
Download: Template for the communication plan.docx (docx, 127.46 KB)
Date added: Tuesday, 8 December, 2015
Date modified: Tuesday, 8 December, 2015
Template for the communication plan.docx (docx, 127.46 KB) Date added: Tuesday, 8 December, 2015
Date modified: Tuesday, 8 December, 2015
Template for A3 Poster to be Displayed by All Project Partners
All project partner organizations are to display in their premises at least one information poster (minimum size A3) informing about the project and the received EU funding. The poster is to be placed in a place where it is well visible for the public such as an entrance area of a building.
This poster template is a model that the project can freely adjust to its own needs. It can e.g. be translated to local language.
This poster template is a model that the project can freely adjust to its own needs. It can e.g. be translated to local language.
Download: CB A3 poster template.doc (doc, 218.5 KB)
Date added: Friday, 11 December, 2015
Date modified: Friday, 11 December, 2015
CB A3 poster template.doc (doc, 218.5 KB) Date added: Friday, 11 December, 2015
Date modified: Friday, 11 December, 2015
Guide for Project Implementation
This guide contains practical information related to project implementation procedures. This guide should be read together with the valid version of the Programme Manual. The Programme Manual defines the programme rules and procedures whereas this guide explains how these are implemented in practice.
The latest Guide update includes references added to Annex 8. Final Report questions valid for project final reports submitted on 1.12.2021 or later (version 5.5).
Kindly note, this is the updated version 5.5 (November 2021)
The latest Guide update includes references added to Annex 8. Final Report questions valid for project final reports submitted on 1.12.2021 or later (version 5.5).
Kindly note, this is the updated version 5.5 (November 2021)
Download: Guide_for_project_implementation 5_5_211130.pdf (pdf, 1.87 MB)
Date added: Wednesday, 23 March, 2016
Date modified: Tuesday, 30 November, 2021
Guide_for_project_implementation 5_5_211130.pdf (pdf, 1.87 MB) Date added: Wednesday, 23 March, 2016
Date modified: Tuesday, 30 November, 2021
Guide for Project Communication
The Guide for project communication is made by the Joint Secretariat of the Central Baltic Programme 2014-2020 to provide instructions and guidelines for the communication activities of your project.
11.06.2021: In the table of Annex 1, the row regarding infrastructure investments has been updated
11.06.2021: In the table of Annex 1, the row regarding infrastructure investments has been updated
Download: Guide for project communication_110621.pdf (pdf, 401.36 KB)
Date added: Friday, 13 May, 2016
Date modified: Friday, 11 June, 2021
Guide for project communication_110621.pdf (pdf, 401.36 KB) Date added: Friday, 13 May, 2016
Date modified: Friday, 11 June, 2021
Mid-Term Project Progress Meeting Template
This Mid-term project meeting template is to be prefilled by the JS contact person halfway through the project implementation phase to prepare for the meeting between the lead partner and the JS contact person. The aim of this meeting is to review the project progress towards project objectives, results, outputs, activities and deliverables.
Download: MidTermProjectProgressMeetingTemplate.docx (docx, 68.28 KB)
Date added: Tuesday, 13 September, 2016
Date modified: Tuesday, 13 September, 2016
MidTermProjectProgressMeetingTemplate.docx (docx, 68.28 KB) Date added: Tuesday, 13 September, 2016
Date modified: Tuesday, 13 September, 2016
Modification Request
The Modification request template must be filled in when project is applying project modification which is having impact on Application Form. The modification must be approved by project steering group before the request is submitted to the JS. Separate Budget modification request template must be filled in for budget modification (updated 02.2020).
Download: Modification_request_210223.docx (docx, 53.64 KB)
Date added: Tuesday, 27 September, 2016
Date modified: Tuesday, 23 February, 2021
Modification_request_210223.docx (docx, 53.64 KB) Date added: Tuesday, 27 September, 2016
Date modified: Tuesday, 23 February, 2021
Budget Modification Request
The Budget modification request template is a separate annex to the modification request. It must be attached to the modification request if the project is applying for a budget change (update Nov. 2019)
Download: 
Budget_modification_request_191126.xlsx (xlsx, 238.31 KB)
Date added: Tuesday, 27 September, 2016
Date modified: Monday, 2 December, 2019
Budget_modification_request_191126.xlsx (xlsx, 238.31 KB) Date added: Tuesday, 27 September, 2016
Date modified: Monday, 2 December, 2019
Staff cost tool
For reporting the staff costs for project employee working part time with flexible number of hours, it is required to use the Staff cost tool when hourly rate for reporting is calculated. The tool also includes a timesheet application which is linked with the hourly rate calculation function.
PLEASE SAVE THE FORM ON YOUR DESKTOP AND USE ADOBE READER 10.0 OR HIGHER TO FILL IN THE FORM
PLEASE SAVE THE FORM ON YOUR DESKTOP AND USE ADOBE READER 10.0 OR HIGHER TO FILL IN THE FORM
Download: Staff costs tool_v1.1_2018.25.1..pdf (pdf, 263.43 KB)
Date added: Thursday, 8 June, 2017
Date modified: Friday, 26 January, 2018
Staff costs tool_v1.1_2018.25.1..pdf (pdf, 263.43 KB) Date added: Thursday, 8 June, 2017
Date modified: Friday, 26 January, 2018
Media visibility template
This Excel file helps projects keep track of their (traditional) media visibility. It is also used annually by the JS to follow the media coverage our projects have received.
Download: Media_visibility_template_170103.xlsx (xlsx, 44.88 KB)
Date added: Wednesday, 3 January, 2018
Date modified: Wednesday, 3 January, 2018
Media_visibility_template_170103.xlsx (xlsx, 44.88 KB) Date added: Wednesday, 3 January, 2018
Date modified: Wednesday, 3 January, 2018
MA guidance note on project modification procedures
With this document the MA clarifies its official standpoint on project modification procedures
Download: MA guidance note on project modification procedures.pdf (pdf, 47.52 KB)
Date added: Tuesday, 6 February, 2018
Date modified: Tuesday, 6 February, 2018
MA guidance note on project modification procedures.pdf (pdf, 47.52 KB) Date added: Tuesday, 6 February, 2018
Date modified: Tuesday, 6 February, 2018
MA guidance note on communicating staff changes
Download: MA guidance note on communicating staff changes.pdf (pdf, 50.84 KB)
Date added: Tuesday, 6 February, 2018
Date modified: Tuesday, 6 February, 2018
MA guidance note on communicating staff changes.pdf (pdf, 50.84 KB) Date added: Tuesday, 6 February, 2018
Date modified: Tuesday, 6 February, 2018
Confirmation Letter to the Project Report
Download: Confirmation Letter to the Project Report.docx (docx, 114.59 KB)
Date added: Monday, 9 September, 2019
Date modified: Monday, 9 September, 2019
Confirmation Letter to the Project Report.docx (docx, 114.59 KB) Date added: Monday, 9 September, 2019
Date modified: Monday, 9 September, 2019
MA guidance note to projects due to COVID-19
The official MA guidance note which replaces or interprets certain parts of the Programme Manual
Download: MA Guidance note on COVID-19 updates.pdf (pdf, 56.28 KB)
Date added: Friday, 24 April, 2020
Date modified: Friday, 24 April, 2020
MA Guidance note on COVID-19 updates.pdf (pdf, 56.28 KB) Date added: Friday, 24 April, 2020
Date modified: Friday, 24 April, 2020